Professional Accountant Specialist - Ses New

Overview

Requisition No: 885466 Agency: Department of Corrections Working Title: PROFESSIONAL ACCOUNTANT SPECIALIST - SES Pay Plan: SES Position Number: 70007978

Benefits

Posting Closing Date: 10/24/2026 Total Compensation Estimator Tool FLORIDA DEPARTMENT OF CORRECTIONS We Never Walk Alone ADVERTISING TITLE: Professional Accountant Specialist-SES This open-state advertisement is for a SES Selected Exempt Service position located at Central Office in the Office of Finance and Accounting. The purpose of this SES supervisory position in Accounts Payable is to plan, direct, monitor, and supervise staff and operations related to mail distribution, invoice preparation, warrant processing, record retention, and compliance with accounting procedures, while also evaluating, training, and motivating employees and ensuring accurate and timely financial transactions in accordance with Department policy. This position is not a telework position and is required to report to the FDC office in the area it serves.

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:

•

• Pension Plan (Traditional Retirement Pension Plan)
• Investment Plan (401(K)-Type Retirement Plan)
• Deferred Retirement Option Program (Drop)
• Deferred Compensation
• Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

Duties

• As supervisor, this position spends the majority of the time communicating with, motivating, training, and evaluating employees, and planning and directing employees’ work, and who have the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action.
• The incumbent in this position plans, directs, monitors and supervises the Accounts Payable Mail Distribution and Invoice Preparation section (HUB). This includes receipt of invoices through various methods, distribution of the invoices, receipt and distribution of State warrants, receipt, research, and distribution of vendor statements. This position is the liaison with Department of Financial Services for all things related to warrants and interest penalties. This position captures daily stats for work completed, manages aging warrants, and ensures vouchers are populated in the automated program and documented by the Accounts Payable staff, and processed through FLAIR, reporting deficiencies to management. Be familiar with programs used by Accounts Payable including but not limited to Ariba on Demand (AOD), FLAIR (PALM), BARS, Axiom Pro Administration, FACTS, Information Warehouse and FLAIR RDS. PALM Tasks as needed (Warrant Cancellations)
• Ensures that warrant cancellation process is complete in Florida PALM.
• Responsible for Axiom Pro Administration. Ensures that employees have access in the system.
• Ensures valid Interest Penalties are processed in accordance with procedures.
• Responsible for annual record retention, working with the appropriate entities to retire records meeting the annual retention requirements.
• Oversees payroll warrant distribution.
• Interacts with other organizational areas and vendors to ensure invoices are routed timely to remain in compliance with the vendor/employee payment processes.
• Plans workloads, workflows, deadlines, work objectives and time utilization with employees. Guides and advises subordinates on procedural processes in areas of responsibility. Assists staff with resolution of problems by providing methodologies that are appropriate and which conform to applicable regulations. Participates in the establishment of objectives and measures for accounting area.
• Assists in developing, updating and implementing procedures as needed for the following areas of accounting: disbursement control, internal/external reporting, internal control, and annual certified forward processes, compliance with generally accepted accounting principles (GAAP) and other written policies, procedures. Develop and supervise the delivery of appropriate training to the accounts payable staff to facilitate implementation of the above-described policies and procedures. Ensure that errors are recorded, and that corrective action is taken to minimize future issues. Coordinate the preparation of reports/analysis as required by internal management or outside parties.
• Evaluates employees through establishing evaluation criteria and responsibilities, meets with employees regularly to ensure the established criteria are met. Communicates on a regular basis with employees both individually and in staff meetings. Counsel’s employees when necessary. Trains employees in the proper procedures to be used in conjunction with the level of work to be performed. Develop, implement, and routinely monitor position descriptions and related performance standards for all section staff to ensure that they accomplish the goals and objectives of this bureau. Plan and routinely review staff workloads. Motivates staff to improve the quality and quantity of work performed.
• Provides support and responds to inquiries for information or accounting data from auditors, vendors, public records requests, other governmental entities, and other sections within the Department.
• Completes other special duties or projects as needed.
• As supervisor, this position will communicate with, motivate, provide, or coordinate training, evaluate employees’ work, plan and direct the employee’s work, and has authority to hire or recommend the hire, transfer or discipline subordinate employee.
• This is an administrative accounting position responsible for the managerial direction of the general revenue accounts payables HUB unit for the Department of Corrections. This position develops updates and implements procedures as needed for the following areas of accounting: invoice processing, disbursement control, maintenance of files, and customer service.
• As backup, ensures invoices are properly distributed to appropriate accounting staff, warrants are processed and mailed, files are maintained, and the bureau main phone line is answered and routed appropriately. Provides assistance to outside vendors and internal divisions relating to accounting records and financial information as needed. Review and research outstanding vendor warrant and resolve problems associated with those warrants as needed. Monitor and process interest penalty payments in compliance with statute and rule.

Minimums

Please note, when submitting a college/university degree, if selected for this position official transcripts will be required.

• A high school diploma or its equivalent AND three (3) years of experience in accounting, auditing, or finance OR must possess three (3) years of postsecondary education AND one year of experience in accounting, auditing, or computer systems analysis involves accounting or auditing data.

Preferred

• Preference will be given to applicants with supervisory or team lead experience.
• Experience with Microsoft Outlook
• Experience in Accounts Payable

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks. ADDITIONAL INFORMATION: BACKGROUND SCREENING REQUIREMENT The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering. EMPLOYMENT ELIGIBILITY The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form. The Florida Department of Corrections does not currently support H-1B Visa Sponsorship. For online application issues, call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.