Judicial Assistant - County Court

Overview

Requisition No: 884491 Agency: State Courts System Working Title: JUDICIAL ASSISTANT - COUNTY COURT - 22008026 Pay Plan: St.Crts Syst PIB Position Number: 22008026 The essential function of the position within the organization is to provide responsible administrative, secretarial and clerical support to the Honorable Jacob Noble. The position is responsible for administrative, secretarial and clerical tasks of high confidentiality and responsibility.

Benefits

Posting Closing Date: 12/31/2026 Total Compensation Estimator Tool

How to apply

Do not click "Apply Now". You must apply on the 15th Judicial Circuit website to be considered. Visit the 15th Judicial Circuit of Florida Employment website: https://www.governmentjobs.com/careers/15thcircuit/jobs/5495856/judicial-assistant-county-court?pagetype=jobOpportunitiesJobs

Duties

• Prepares and maintains the judge’s court and professional calendar; schedules and coordinates motions, hearings and conferences.
• Process electronically filed documents.
• Provide organizational support for the judge’s caseload, including preparing orders, docketing jury instructions and a list of pending cases; ordering jurors and coordinating in-house services, such as interpreters, review case files for accuracy, format compliance and completeness prior to submitting files to the judge.
• Screen calls and visitors to the judge office.
• Compose and/or edit correspondence, memoranda, directives, notice, orders and other documents observing strict confidentiality.
• Prepare yearly financial disclosure forms; make travel arrangement and process travel vouchers.
• Assist with the coverage of judicial assistant vacancies, as required.

The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.

Minimums

High school diploma or GED and 1 year of college or vocational school education in paralegal, secretarial skills, computer operation or closely related field and 3 years experience as a legal secretary or paralegal; or any equivalent combination of education and experience. Relevant experience and/or education may substitute for the recommended minimum qualifications on a year-for-year basis.

Skills

• Exceptional written and verbal communication skills.
• Ability to e-file court documents and implement a paperless process.
• Ability to organize documents electronically.
• Proficient in a technologically driven environment with intermediate to advanced computer skills.
• Working knowledge of trial court (including civil traffic, criminal traffic, domestic violence, misdemeanor, and small claims) rules and procedures.
• Ability to type proper memoranda, briefs, drafts, opinions in the standard format.
• Knowledge of court procedures and understanding of basic legal terminology.
• Must be highly organized.
• Demonstrate close attention to detail and the ability to work in stressful situations.
• Must have a demonstrated ability to interact with a diverse set of people in an open and friendly manner.
• Working contacts are made with Judges, Court Administration, Clerk & Comptroller, Court Administration, State Attorney, Public Defender, private attorneys, Staff Attorneys, state and local law enforcement agencies, the news media, and the general public.
• The purpose of these contacts is to receive, convey, and explain detailed information regarding county court procedure and policy.
• Ability to maintain strict confidentiality

ADDITIONAL INFORMATION During the Application Process please upload the following ATTACHMENTS if applicable:

• Proof of education
• Proof of certifications/licenses

NOTICE: Incomplete applications will not be considered. Applications will continue to be received until the position is filled. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on any of the protected classes. If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call “711.” Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.