Purchasing Manager - OPERATIONS MANAGER C-SES

Overview

Requisition No: 884463 Agency: Department of State Working Title: Purchasing Manager - OPERATIONS MANAGER C-SES - 45000037 Pay Plan: SES Position Number: 45000037

Benefits

Posting Closing Date: 03/25/2027 Total Compensation Estimator Tool Department of State Purchasing Manager - Operations Manager C - SES Division of Administrative Services- Purchasing Office Open Competitive

Minimums

• High school diploma or equivalent
• Six (6) years progressive work experience in Purchasing with a State of Florida agency

Preferences:

• Florida Certified Contract Manager
• Florida Certified Contract Negotiator
• Supervisory experience

Special Note: Responses to qualifying questions must be clearly supported in your employment history.

Duties

This position manages, administers and directs the Department's purchasing program within the Division of Administrative Services. The duties and responsibilities of the position include, but are not limited to:

• Directs all procurement activities, including the preparation of purchase orders and competitive bidding/award processes.
• Directs the preparation and distribution of bid invitations to vendors, coordinates specification development, oversees the evaluation of bids, and approves final decision on bid awards.
• Renders technical assistance to agency staff in all areas of procurement.
• Ensures lead negotiators are available for competitive negotiations.
• Functions as MFMP System Administrator, which includes but is not limited to maintaining user accounts, monitoring status of purchasing requisitions, and preparing reports, as needed.
• Serves as the final approver in MFMP on all purchase requisitions.
• Assists in the review of contracts to ensure compliance with established policies and procedures.
• Serves as technical advisor on contractual issues and as liaison with contract managers.
• Monitors contract language in conjunction with program managers and the General Counsel's Office to ensure compliance with established state purchasing laws and procedures.
• Ensures agency contract administration is in place and is responsible for maintaining the Department's spreadsheet on all contractual services, ensuring it is always up-to-date.
• Attends related meetings hosted by the Department of Management Services (DMS) and Department of Financial Services (DFS), as needed.
• Oversees employee compliance with statutorily and Department-mandated training and certification requirements to include all Department FCCM and FCCN certifications. Compiles statistical reports, as requested.
• Oversees Departmental achievement of minority purchasing goals.
• Prepares documentation required by other agencies (DMS, DFS).
• Plans, develops performance expectations, supervises and evaluates work of Purchasing Office staff.
• Develops contract administration goals and objectives, identify resources, identifies efficiency opportunities in the process areas, and ensures compliance with legal requirements.
• Formulates policies and procedures.

Performs other related duties as may be required.

Skills

• Knowledge of state procurement methods and ability to interpret and apply Ch. 287, F.S. and Ch. 60A, F.A.C.
• Ability to understand and apply rules, regulations, policies and procedures.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to supervise.
• Proficiency using Vendor Bid System.
• Working knowledge of MyFloridaMarketPlace (MFMP).
• Proficiency using Microsoft Office applications (Word, Outlook, Excel, PowerPoint).
• Consistent and reliable attendance.

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check. IMPORTANT NOTICES: We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse and backgrounds, abilities, skills, and talents to join our workforce. Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.