Administrative Assistant II

Overview

Requisition No: 882709 Agency: State Courts System Working Title: ADMINISTRATIVE ASSISTANT II - DCA - 22000067 Pay Plan: State Courts System Position Number: 22000067 We are seeking a detail-oriented and personable Administrative Assistant II to join our Marshal’s Office team. In this multi-function role, you will provide essential HR support, mail room duties, and purchasing duties while also keeping day-to-day office operations running smoothly. This is an excellent opportunity for someone who thrives in a fast-paced environment, values people-first culture, and enjoys wearing multiple hats. HR Responsibilities:

• Assist with Human Resource duties
• Support employee onboarding and offboarding processes
• Maintain accurate and confidential employee records in the Axiom Pro system
• Assist in administering employee benefits programs and responding to related inquiries
• Help coordinate performance review cycles and track completion status
• Support compliance efforts by maintaining up-to-date knowledge of labor laws and company policies
• Respond to general HR inquiries from employees with professionalism and discretion

Administrative Duties:

• Manage calendars, schedule meetings, and coordinate travel arrangements for Judges and staff
• Handle incoming calls, emails, and correspondence, routing items to the appropriate team members
• Maintain organized filing systems (physical and digital) for HR documents and office records
• Order and manage office supplies, vendor relationships, and facility requests
• Coordinate logistics for interviews, onboarding sessions
• Serve as the first point of contact for visitors and employees of the Marshal’s office
• Coordinate office and workstation setup for new hires, including equipment provisioning, desk configuration, and access credentials in collaboration with IT
• Research, evaluate, and procure office supplies, equipment, and services — obtaining quotes, comparing vendors, and managing purchase orders within approved budgets
• Track purchasing activity and maintain a purchasing log to ensure cost accountability and policy compliance

Benefits

Posting Closing Date: 11/28/2026 Total Compensation Estimator Tool Position Title Administrative Assistant II Job Location First District Court of Appeal, Tallahassee, Florida $40,867.56 Annually

Minimums

• 1–3 years of experience in an HR or administrative support role
• Familiarity with People First platform a plus
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to handle confidential information with integrity and discretion
• Self-starter with the ability to manage multiple priorities and meet deadlines

How to apply

Submit your resume and a brief cover letter to [email protected] We are an equal opportunity employer committed to diversity, equity, and inclusion in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.