Police Records Technician I New

Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES Police Records Technician I: Customer Service: Answer telephones and greet citizens at the front window. Provide answers to questions regarding the Police Department or basic report questions or be able to direct them to the proper person/department. Finance: Take payments for public records requests, background checks, and fingerprints Enter payments into a cashiering system. Maintain a balanced cash drawer Records and Data Entry: Enter public records request received from the mail or fax into the public records system. Enter trespass warnings, written warnings, Baker/Marchman Acts, and tow sheets into the appropriate computer program. Review and approve/reject crash reports Public Services: Local background checks and fingerprinting. Provide basic records: crash reports, CAD reports, consolidated incident reports. Performs other job-related duties as assigned to support departmental goals.

Minimums

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION AND EXPERIENCE

• High School diploma or GED required,
• Plus, specialized schooling and/or on the job education in a specific skill area. For example, data processing, clerical/administrative, equipment operation, etc., plus 6 months related experience or training.
• Or equivalent combination of education and experience.
• Must be able to become a notary public and will be required to take classes in report writing, confidentiality in police records, basic public records and taking fingerprints.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS Must possess a valid Florida Driver's License with an acceptable driving record.

How to apply

ANALYTICAL ABILITY / PROBLEM SOLVING MODERATELY STRUCTURED. Fairly broad activities using moderately structured procedures with only generally guided supervision. PLANNING With regard to general assignments in planning time, method, manner and/or sequence of performance of own work. LIMITED RESPONSIBILITY DECISION MAKING Performs work operations which permit opportunity for decision-making of minor importance. FREQUENTLY; Performs work operations which permit opportunity for decision-making of major importance. FREQUENTLY; COMMUNICATION SKILLS Ability to read and understand documents such as policy manuals, safety rules, operating and maintenance instructions, and procedure manuals. MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide numbers. Ability to perform these mathematical skills using money and other forms of measurement. CRITICAL THINKING SKILLS Ability to use common sense understanding in order to carry out simple multi-step instructions. Ability to deal with standardized situations with limited variables. SUPERVISION RECEIVED Under GENERAL SUPERVISON where standard practice enables the employee to PROCEED ALONE on routine work, referring all questionable cases to supervisor. MENTAL DEMAND CLOSE; Operations requiring close and continuous attention for control of operations. Operations requiring intermittent direct thinking to determine or select the most applicable way of handling situations regarding the organization’s operations. USE OF MACHINES, EQUIPMENT AND/OR COMPUTER Occasional use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, etc.) ACCURACY Probable errors of internal and external scope would have a moderate effect on the operational efficiency of the organizational component concerned. Errors might possibly go undetected for a considerable period of time. PUBLIC CONTACT Regular contacts with patrons, either within the office or in the field. May also involve occasional self-initiated contacts to patrons. Lack of tact and judgment may result in a limited type of problem for the organization. EMPLOYEE CONTACT Contacts occasionally with others beyond immediate associates, but generally of a routine nature. May obtain, present or discuss data, but only as it pertains to an immediate and specific assignment. SOFTWARE SKILLS REQUIRED Accounting None Alphanumeric Data Entry Intermediate Contact Management Basic Database Basic Enterprise Resource Planning None Human Resources Systems None Payroll Systems None Presentation/PowerPoint None Programming Languages None Spreadsheet None Word Processing/Typing Intermediate PHYSICAL ACTIVITIES While performing the functions of this job, the employee may be required to: Stand Regularly Walk Regularly Sit Regularly Use hands to handle or feel Regularly Reach with hands and arms Frequently Climb or balance Occasionally Stoop, kneel, crouch or crawl Occasionally Talk or hear Regularly Taste or smell Never WEIGHT LIFT REQUIREMENTS The employee must occasionally lift and/or move: Up to 25 pounds VISION REQUIREMENT Specific vision abilities required by this job may include: Close vision (use of a computer, equipment, or any other work duties that require clear vision within two (2) feet or less). ENVIRONMENTAL CONDITIONS The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work near moving mechanical parts (spinning shafts, engines, lifts, etc.) Never Work in high, precarious places (tall structures, bucket lifts, extension ladders, etc.) Never Fumes or airborne particles (painting, sanding, solvents, flying lint or dust particles, etc.) Never Toxic or caustic chemicals (including potential for chemical spills, etc.) Never Outdoor weather conditions (exposure to outdoor heat, cold or inclement weather) Occasionally Wet or humid conditions (not weather-related, such as greenhouse, carwash, etc.) Never Extreme cold (not weather-related, such as freezer, cold storage, etc.) Never Extreme heat not weather-related, such as furnace, kitchen, ovens, etc. where temp is regularly above 100 degrees F) Never Risk of electrical shock (live electrical wires, equipment that retains power after shutoff) Never Work with explosives (TNT, dynamite, nitroglycerine or other related explosives) Never Risk of radiation (x-ray equipment, nuclear radiation, electromagnetic radiation, etc.) Never Vibration (jack hammer, soil compactor, equipment that creates high vibration, etc.) Never The noise level in the work environment is usually Quiet (library, private office, etc.) ADDITIONAL INFORMATION This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments).