Assistant Vice President, Registrar

Duties

The Asst VP, Registrar leads and directs staff in producing accuratetranscripts; and in the organization, maintenance, and preservation of all official academic records and documents of the students and courses of New College of Florida. The Asst VP, Registrar carries primary responsibility for the College's student evaluation and course management systems, and the Registrar is an active primary user of these systems. The Registrar leads and directs staff in ensuring accuracy of data with regard to student records and related topics; and delivering that data efficiently to the Office of Institutional Research and Assessment and external constituencies (e.g., U.S. Departments of Education and Veterans Affairs, National Student Clearinghouse, Department of Homeland Security). The Registrar assists the Offices of Institutional Research and Assessment and Admissions and Financial Aid with meeting government-mandated reporting requirements. The Asst VP, Registrar leads and directs staff in providing excellent customer service to faculty and students, ensuring efficient and professional handling of their requests with regard to student records and with regard to the student information system. The Asst VP, Registrar leverages key registration-related points of contact with students to assist them in ultimate progress to graduation (e.g., actively soliciting submission of forms and use of the Course Request System). The Asst VP, Registrar collaborates with other offices regarding students who fail to file forms on time to encourage completion and gather data for predicting enrollment. The Asst VP, Registrar is responsible for interpreting policy, ensuring that Office of the Asst VP, Registrar procedures and practices support the College's mission and goals; the Asst VP Registrar ensures that these procedures and practices are also consistent with federal and state law, the Florida Administrative Code, Florida Board of Governors Regulations, and NCF Board of Trustees Regulations, in addition to meeting the standards of best practice as defined by national professional associations, such as AACRAO, related to records management, registration, and higher education research practices. The Asst VP, Registrar is responsible for developing, implementing, monitoring, and supervising the major functions of the Office of the Registrar, which include: 1) maintaining student records (registration; receipt of academic records and information; assignment of transfer credit; design and maintenance of the student evaluation system; accurate recording of assessments; determining the academic standing of students and course of action for students out of status; determination of changes to residency for current and returning students; degree audits; formal issuance of diplomas; commencement planning and participation; and generation of transcripts, 2) course record management (coordination of course records; and creation and implementation of the course schedule/offerings), and 3) reporting and communication (fulfilling state and federal reporting requirements; enrollment and graduation verification; release of student information in accordance with FERPA, Florida statute, and College regulations; production of academic and registration calendars; communication with faculty regarding registration and assessment requirements; communication with other members and units of the College community regarding student record and course record issues; tracking and reporting student information for financial aid reporting, including determination of last date of attendance for students who withdraw; and preparation of ad hoc reports). The Registrar or a designee will serve as the New College CCR - Cross-College Registration

• Coordinator and assists with the editing of appropriate content of the undergraduate and graduate catalogs.

Other duties as assigned

Minimums

Minimum Education: Master’s degree preferred from an accredited institution in anappropriate area of specialization and 8 years of demonstrated, progressive experience with Registrar's duties and responsibilities or Bachelor’s degree from an accredited institution in an appropriate area of specialization and 10 years of demonstrated, progressive experience in enrollment services. Minimum Experience: Demonstrated success at a selective liberal arts institution with a national reputation and mission. Knowledge of federal and State of Florida aid programs. Experience with registrar functions in Florida SUS and experience with Florida Board of Governors regulations. Experience with Ellucian Banner. Hands-on experience in design and production of electronic reports. Ten (10) years of supervisory experience, Knowledge of best practices in strategic enrollment management and trends in higher education, especially those related to student retention and student records. Knowledge of and facility with information technology systems, including systems and computer applications relevant to enrollment services management. Excellent organizational skills, interpersonal and supervisory skills, excellent oral and written communication skills, and excellent project management skills. Ability to administer the Student Evaluation System (SES), including providing backup for entry and uploading of information to and from the College’s student information system, produce ad hoc and standard reports, and gather information required and needed for the day-to-day performance of the unit. Ability to transmit accurate data files to NSLDS, National Student Clearinghouse, the Florida Department of Education, the U.S. Department of Education, and other external entities, and create and run reports to verify accuracy of information. Ability to serve as a positive role model in the unit, work with a wide variety of people from varied backgrounds, and work as part of a management team. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to read, analyze, and interpret complex documents. Ability to prepare and analyze statistical reports. Ability to travel and work evening/weekend hours in excess of 40 hours per week at the request of the Vice President for Enrollment Management

How to apply

Master's degree preferred. Demonstrated, progressive experience with Registrar's duties.