Court Operations Specialist - Civil and Criminal New

Duties

Case Record Initiation & Maintenance Initiates and maintains official court records by processing filings, updating case information, scheduling events, and coordinating case activity within authorized systems in accordance with statutes, court rules, and established procedures. Court Proceedings Support Performs courtroom attendance functions, documents judicial actions, carries out court direction during hearings, and maintains custody and security of exhibits and case materials as authorized. Record Implementation, Financial Actions & Compliance Implements post-court actions and updates case outcomes within authorized scope, including processing court-ordered financial obligations and ensuring statutory compliance, confidentiality, and record accuracy. Assignments may vary based on operational need and cross-training.

Minimums

Foundational Knowledge General knowledge of office procedures, court processes, legal terminology, administrative documentation practices, and confidentiality requirements. Functional Skills Ability to perform assigned duties accurately within established case management systems and procedures. Ability to follow established workflows, implement court direction within defined authority, and escalate issues appropriately. Communication & Professional Skills Ability to communicate professionally with judges, attorneys, justice partners, coworkers, and the public. Ability to maintain composure in time-sensitive or emotionally charged situations. Analytical & Judgment Skills Ability to apply statutes, rules, and procedures using established guidance. Ability to exercise sound procedural judgment within defined authority and refer matters requiring higher-level review.

How to apply

• High school diploma or GED required.
• Associate’s or Bachelor’s degree preferred.
• Experience in clerical, administrative, customer service, legal support, court operations, criminal justice, or closely related work is preferred.
• Must be able to meet background screening requirements as applicable.
• A valid Florida driver’s license may be required for positions assigned duties involving travel between Clerk locations.
• Equivalent combinations of education, training, and experience may be considered.

LICENSES & CERTIFICATIONS

• None required.
• Deputization or authorization may be required to perform certain functions in accordance with office procedures.

WORK ENVIRONMENT Work is performed in courtroom and administrative office environments.The position may require prolonged sitting, standing, walking, or repetitive hand movements consistent with office and courtroom operations.The employee may interact with individuals who are emotional, upset, or confrontational and must maintain professionalism at all times.The position may occasionally require lifting, carrying, or moving materials weighing up to approximately 20–25 pounds based on assignment and operational needs. Work schedules may vary based on operational needs and may include early mornings, evenings, or occasional weekend hours to support service delivery and operational coverage. EQUAL EMPLOYMENT OPPORTUNITY & REASONABLE ACCOMMODATION The Leon County Clerk of the Circuit Court and Comptroller is an Equal Opportunity Employer and prohibits discrimination in employment on the basis of any status protected by federal, state, or local law. The Clerk’s Office provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable law. Applicants requiring accommodation during the application or selection process should notify Human Resources.