Specialist, Payroll

Duties

include, but are not limited to the following:

• Process monthly payrolls for full-time staff, adjunct, and part-time employees with accuracy and timeliness.
• Responsible for ensuring the employee action request forms for new hires, temporary workers, transfers, promotions, and terminations are accurate and updated promptly in the payroll system.
• Verify timekeeping data, leave reports, leave requests, and earnings information to ensure compliance with institutional policies and FLSA requirements.
• Maintain and update payroll records, including new hires, terminations, pay changes, deductions, and tax withholdings.
• Coordinate with Human Resources to ensure accurate employee data related to benefits, position changes, and leave accruals.
• Reconcile payroll reports and prepare general ledger entries in coordination with the Finance Office.
• Assist with the preparation and submission of federal, state, and local tax payments and required reports such as 941, W-2, workers' compensation, and unemployment.
• Process retirement plan contributions and other benefit-related deductions in accordance with state and institutional programs.
• Respond to employee inquiries regarding pay, deductions, and tax forms, providing clear and professional communication.
• Assist with annual audits, budget reporting, and year-end payroll closeout activities.
• Maintain employee payroll records
• Maintain strict confidentiality of employee and payroll information.
• Support implementation of payroll system enhancements and continuous process improvement initiatives.

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Minimums

• Exceptional accuracy and attention to detail.
• Strong organizational, analytical, and time-management skills.
• Excellent interpersonal and written communication abilities.
• Ability to interpret and apply federal, state, and institutional payroll regulations.
• Commitment to maintaining confidentiality and professionalism.
• Ability to work independently and collaboratively in a team-oriented environment.

ABILITIES/GENERAL:

• Promote a common purpose consistent with the College's stated goals and demonstrate a commitment to students and the learning environment.
• Possess knowledge of general written standards and procedures utilized, and have the ability to read, interpret, and follow procedural and policy manuals related to the job tasks.
• Demonstrate the ability to respond to supervision, guidance, and direction in a positive, receptive manner and follow stated policies.
• Deliver exceptional customer service by fostering a welcoming and supportive environment.
• Present a professional image in words, actions, and attire.
• Conduct oneself in a manner consistent with the College’s standards of ethical conduct.
• Apply effective techniques to establish and maintain working relationships, fostering collaboration to achieve common goals; effectively communicate and collaborate with others to achieve shared objectives.
• Demonstrate the skills necessary to examine situations and processes, making recommendations for improvement critically.
• Strong service orientation and ability to effectively work as a member or leader of a team by cooperating with others, offering to help others when needed, and considering larger organizational goals rather than individual concerns. Includes the ability to build &/or support a constructive team spirit where members are committed to the goals and objectives of the organization.
• Plan, organize, and successfully multitask to meet multiple deadlines and frequently new work tasks within required timeframes. Proven flexibility to successfully work on a variety of projects quickly and accurately.
• Effectively manage change and adaptability.
• Adheres to all workplace safety rules, safety laws, regulations, standards, and practices
• Ability to work various hours, including nights, early mornings, and weekends
• Ability to travel amongst various campuses and attend College events, on or off campus, as required.

How to apply

• Required:
• Associate’s degree in Accounting, Finance, Business Administration, or related field.
• Minimum of three (3) years of experience in payroll or a related field.
• Demonstrated proficiency in payroll systems.
• Strong working knowledge of Microsoft Excel and data reconciliation methods.
• Knowledge of payroll tax regulations, wage and hour laws, and employment compliance standards

• Preferred:
• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• Experience with Banner or similar ERP