Center Activities Specialist

Duties

• Promotes activities and programs, recruit volunteers and participants, and consults with individuals and groups to identify services and programs.
• Develops, implements, and oversees a variety of social, educational, and recreational activities and programs.
• Inspects assigned facility and equipment to identify deficiencies in safety, cleanliness or maintenance and corrects deficiencies.
• Coordinates activities and programs with other divisions, departments, and community organizations.
• Orders and maintains inventory of supplies and equipment.
• Organizes, assigns, reviews, and evaluates the work of assigned staff and volunteers.
• Prepares and maintains required records and reports on activities, programs, and participants.
• Operates specialized equipment, such as a scanner, and reviews, downloads and prepares reports based on downloaded information.
• Operates a personal computer using word processing, spreadsheet, database, email, and related applications.
• Responds to written and verbal inquiries relating to services and programs.
• Provides instruction and training to subordinate employees and volunteers.
• Performs first aid and cardiopulmonary resuscitation procedures as required.
• Communicates clear direction, manages results, and leads organizational change.
• Assigns responsibility, takes corrective action, demonstrates leadership in evaluating, developing, and motivating employees.
• Submits monthly meal order for center to Supervisor
• Assists in setting up trays and serving food at mealtimes to participants and guests
• Ensures meal service begins at assigned times
• Adheres to city, state, and federal food sanitation guidelines such as washing hands, use of gloves when handling food and trays, use of hairnets or cap, and checking that volunteers and staff with evidence of communicable disease or acute respiratory infection are not in the kitchen.
• Ensures all staff and volunteers have Food Safety and Fire Safety Training once a year.
• Resolves questions for participants in regard to menus and is knowledgeable of nutrition program purposes and objectives
• Accurately documents participants and guests who are participating in meals into RecTrac.
• Manages kitchen volunteers in assigned duties and inspects quality of work.
• Demonstrates proficiency in the City of Jacksonville’s competencies.
• Performs related work as required.

Minimums

• Knowledge of the objectives, practices, and procedures of social, educational, and recreational activities and programs for senior citizens.
• Knowledge of facilities maintenance.
• Knowledge of social service and community resources for referral and program support affecting seniors.
• Knowledge of safety procedures and rules to be followed during social and recreational activities.
• Knowledge of supervisory methods and practices.
• Ability to plan, organize, implement, and assess social, educational, and recreational activities and programs affecting the senior population.
• Ability to train, plan, organize, assign, review, and evaluate the work of assigned staff and volunteers.
• Ability to operate specialized equipment, such as a scanner, review, download and prepare reports based on downloaded information.
• Ability to operate a personal computer using word processing, spreadsheet, database, email, and related applications.
• Ability to promote programs through contacts with community resources and organizations.
• Ability to read, understand and apply written materials pertaining to social, educational, and recreational activities and services.
• Ability to maintain records and prepare correspondence, emails and reports using a personal computer.
• Ability to interact with the public applying recognized customer service standards.
• Ability to operate a motor vehicle.
• Ability to communicate effectively, orally and in writing.
• Ability to perform first-aid and cardiopulmonary resuscitation procedures.

How to apply

• Two years of education and/or experience in developing or overseeing social, educational, or recreational programs.
• Supervisory experience is preferred.
• Must pass background screening on a local, state, and federal level as required by the State of Florida Children and Family Services or Elder Affairs.

LICENSING/CERTIFICATION/REGISTRATION:

• Must possess and maintain a valid driver’s license during employment in this class.
• Must qualify for, obtain, and maintain a City of Jacksonville public driver certification for employment in this class.
• CPR and First Aide Certification is required within six months of appointment and must be maintained.
• ServSafe Manager Training is required to be completed within three months of appointment or proof of current certification.

OTHER REQUIREMENTS:

• Probationary period for this class is twelve (12) months.
• This classification performs safety-sensitive functions and is subject to pre-employment and random drug/alcohol testing programs as set forth in the City of Jacksonville’s Drug Free Workplace Policy (Directive 0401).

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred. The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “[email protected]” a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process please refer to the Frequently Asked Questions on the website. Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled. If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference. If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to: Florida Department of Veterans Affairs Attention: Veterans’ Preference Coordinator 11351 Ulmerton Road, Suite 311-K Largo, FL 33778-1630 Email: [email protected]