Gulf Coast State College
Administrative Specialist, Nursing
Academic Affairs
You apply on the employer’s site.
Duties
Provide regular oversight and supervision to Nursing Senior Administrative Assistants in the Nursing Division; conduct annual reviews while offering direction for improvement in job performance Plan, coordinate, and preside over periodic Nursing Senior Administrative Assistant meeting Assist with the onboarding process for all new faculty and adjunct employees Prepare and submit faculty overloads and resulting employment agreements Create faculty schedule cards based on teaching assignments Revise schedules for all Nursing courses in Banner 9/Slate each semester Assist students in person, via email, and/or telephone with program information including registration, background check facilitation, program specific specialty nursing testing process, etc. Facilitate the development, negotiation, and maintenance of affiliation agreements for all Nursing programs Process student and employee accident/incident forms Prepare and process annual Nursing Division student liability insurance policies and field inquiries Assist faculty/staff with travel or professional development applications Maintain and order supplies while maintaining the Nursing Division budget Serve as Page Master for the Nursing Division web page and provide support for other program Page Masters. Update all program application information packets; ensure the current packet is available in an online format Utilize Argos to assist Division Chairs and Program Coordinators with data collection as requested Copy and maintain an ample supply of current program application information packets Maintain inventory and equipment records for the Nursing Division Assist with updates and maintenance of “Central Commons” and “Nursing Faculty Commons” in CANVAS with current documents and requests Record and disseminate minutes of monthly Coordinator and Division meetings Schedule, preside over, and record minutes of meetings with Senior Administrative AssistantsOTHER DUTIES: Organize a regular schedule and share mail duty with Sr. AAs for the Nursing Division Prepare FreshService ticket work orders when necessary Assist with program pinning ceremonies as needed Assist faculty and Sr. Administrative Assistants with AdAstra room scheduling Schedule all activities and meetings in the Conference Room (HS 201) and HS 118 Display informational notices throughout the building for special events as needed Organize and maintain “dead files” in chronological order; process for destruction according to established guidelinesSUPERVISORY RESPONSIBILITIES: Serve as direct Supervisor for Nursing Division Senior Administrative Assistants.
Minimums
High school graduate or GED required (or Bachelors preferred) with extensive (5-10 years) administrative assistant experience required. Computer skills to include: MS Office applications, Adobe Acrobat, image editing applications, student database systems, and document retrieval systems All positions are sensitive requiring a background check. Notice of E' Verify participation.
How to apply
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Work is performed in an office environment where the noise level is moderate. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, talk, and hear. The employee is frequently required to use their hands to finger, handle, and feel. The employee is regularly required to walk and reach with hands and arms. The employee may be required to lift and/or move up to 20 pounds and climb/balance, stoop, kneel, crouch, and crawl. The vision requirements include close vision, distance vision, and the ability to adjust focus as well as the ability to determine the color of objects.
Admin / Business / Executive Support / Mid