Gulf Coast State College
Senior Administrative Assistant, Language and Literature
Academic Affairs
You apply on the employer’s site.
Duties
Office Tech Support: website, copier, computer workstations Office Duties: Order and stock office supplies, collect and distribute mail, respond to or relay phone messages, file, copy/scan documents, and maintain records Create the division’s schedule of class offerings in Banner Enter instructors in their classes and manage the number of class seats in Banner Submit overload information for faculty and adjunct instructors Record and submit minutes of division and committee meetings Schedule classrooms and events using Ad-Astra Track the division’s budget in Banner Finance Utilize Banner and Argos to research students’ academic backgrounds for adjuncts and students Train faculty and adjunct instructors on essential technology (Canvas, classroom technology, etc.) Skillfully operate Microsoft Office Suite (Word, Excel, Access, Publisher, Outlook, etc.), in addition to any other required programsCommunicate promptly, clearly, and professionally by telephone, e-mail, in writing, and in person with others; this includes composing letters, emails, and other documents with proper grammar and accurate spelling Serve on committees and other GCSC groups as assigned Prepare flyers/information pamphlets for promotional material as needed Maintain a calendar of event dates, instructional deadlines, and meetings for division chair Inform chair and staff of upcoming deadlines Exercise independent judgment for the overall operation of the division office, but consult with chair and/or faculty on other matters Perform essential duties independently and successfully Establish and maintain effective working relationships with GCSC employees, students, and the public Maintain professional demeanor in attitude, quality of work, dependability, punctuality, and dress Demonstrate awareness of Gulf Coast State College Manual of Policy, division procedures, and safety procedures OTHER DUTIES: As assigned SUPERVISORY RESPONSIBILITIES: May supervise a student assistant and/or work-study assistant
Minimums
Minimum high school diploma and three years of office experience; Associate degree preferredAll positions are sensitive requiring a background check. Notice of E' Verify participation.
How to apply
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. The noise level in the environment is moderate. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, talk, and listen. The employee is regularly required to walk, reach with hands and arms, and grasp. The employee may be required to lift and/or move up to twenty pounds and climb/balance, stoop, kneel, crouch, and crawl. The vision requirements include close vision, distance vision, and the ability to adjust focus.
Admin / Business / Executive Support / Senior