Temporary CBRI Program Coordinator New

About Fiu

Florida International University https://fiu.edu/ is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Overview

Essential Duties and Responsibilities

• Coordinates the day-to-day operational and administrative activities of CBRI grant-funded research programs and projects, including the FIU Research Center in Minority Institutions (RCMI), to support timely and effective implementation of program goals and activities.
• Coordinates research project activities involving human participants, including participant recruitment, scheduling, data collection, tracking of study activities, in accordance with approved study procedures and university requirements.
• Serves as a liaison with community organizations, recruitment sites, research participants, investigators, faculty, staff, and other university units to facilitate implementation of CBRI research and community-engaged activities.
• Coordinates logistical matters associated with research projects, trainings, meetings, community-engaged activities, faculty research development programs, and scholarly dissemination activities, including planning, scheduling, implementation, and follow-up.
• Coordinates travel processes for faculty, staff, collaborators, and program activities, including pre-approval requests, travel authorizations, expense reports, and reconciliation in accordance with university and sponsor guidelines.
• Oversees purchasing and procurement activities, including vendor registration, PantherSoft transactions, requisition submission, purchase order tracking, and coordination with vendors and university administrative units.
• Initiates and tracks allowable purchases using the university-issued ProCard; reconciles transactions and maintains appropriate documentation in compliance with FIU policies and applicable sponsor requirements.
• Monitors project expenditures and assists with financial reconciliation of program and grant accounts. Identifies potential discrepancies, communicates findings to CBRI leadership, and assists with appropriate corrective actions.
• Collaborates with CBRI leadership and Program Managers, the Office of Research and Economic Development (ORED), Division of Research, College administrative and finance offices, and other university units to coordinate project activities and administrative requirements.
• Monitors the status of assigned projects and operational activities; maintains project records and tracking systems; analyzes program and operational data; and prepares reports, summaries, and supporting documentation for leadership, progress reports, audits, internal reviews, and other reporting requirements.
• Interprets and applies university, sponsor, and program administrative policies and procedures related to assigned responsibilities and recommends improvements to workflows, procedures, and internal systems to improve program administration and operational efficiency.
• Supports compliance with university policies, sponsor requirements, and established CBRI and research project procedures and maintains required administrative and supporting documentation.
• Performs other related duties incidental to the work described herein and in support of the mission and operations of CBRI

Job Category

Temporary

Desired Qualifications

Preferred Qualifications Written and verbal language fluency in English and Spanish preferable Experience supporting federally funded research projects or academic research centers. Familiarity with FIU Systems including PantherSoft (Financials and HR), and ECRT university level travel and purchasing systems. Knowledge of NIH, HRSA, SAMHSA, or other federal agency funding mechanisms and requirements related to grant administration. Proficiency with Excel, Word, and reporting systems for fiscal and personnel tracking. Excellent organizational, interpersonal, and communication skills; ability to manage multiple responsibilities simultaneously with attention to detail.

Minimums

Bachelor's degree; OR four (4) years of office or related experience; OR an equivalent combination of relevant education and/or experience. Positions under National Forensic Science Technology Center will require Bachelor's degree in an appropriate area of specialization in related field; OR an equivalent combination of relevant training and/or military experience.

Work Schedule

Monday - Friday 30 - 40 hours 1 Year

Advertised Salary

$26.00 - $28.00 per hour

Pre-Employment Requirements

No job description available

Temporary Disclosure

As a temporary employee, you will not be eligible to participate in all employee benefit programs (e.g., paid leave, retirement, or tuition reimbursement). Under the Patient Protection and Affordable Care Act (PPACA), a temporary employee who works on average 30 hours or more per week may be eligible to enroll in health care benefits. As a temporary employee, you are also eligible to enroll in supplemental plans (e.g. dental, vision,) which requires full payment on your part. Upon completing an assignment, employees may apply for a position on FIU Careers.

How to apply

Current Employee As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in " My Applications ". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format. *This posting will close at 12:00 am of the close date. Prospective Employee If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in " My Applications ". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume. *This posting will close at 12:00 am of the close date.

Disclosures

Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act https://www.clerycenter.org/the-clery-act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station). Pay Transparency Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Notice of Non-Discrimination FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, and any other legally protected basis. For inquiries regarding nondiscrimination, contact FIU's Office of Title IX and EEO Compliance (TITLEIX) at 305.348.2785 or email [email protected]. Reasonable Accommodation Statement Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact the Office of Universal Access and Digital Compliance at 305-348-1576 or [email protected]. All requests for ADA accommodation or accessible materials for this event must be submitted to UADC at least seven (7) business days prior to the event or at the earliest possible opportunity.