Program Coordinator - Student Access and Success New

About Fiu

Florida International University https://fiu.edu/ is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Overview

Coordinates programmatic activities and events and operational logistics for the Office of Student Access & Success (SAS). Oversees the planning and execution of conferences, student programs, workshops, and other dept events. This includes, catering, vendor management, procurement coordination, and event-day production. Develops and implements strategic marketing and communications content that advances the FIU brand, promotes student engagement in Student Access & Success (SAS) program offerings, and highlights program achievements and impact.

• Coordinates programmatic activities, events, workshops, conferences, and special initiatives for the SAS department.
• Oversees the planning, execution and logistical logistics, and catering of special events, meetings, programs, and workshops, including, but not limited to, the Children's Holiday Celebration, opening and end-of-year receptions, and the McNair Scholars research conference.
• Coordinates event logistics, including venues, room setups, technology needs, catering, transportation, schedules, materials, signage, registration, and other operational requirements.
• Develops and maintains productive relationships with vendors, service providers, campus partners, and external organizations to support departmental programs and events.
• Coordinates vendor quotes, service requirements, timelines, deliverables, and event-related documentation to ensure services are provided accurately and on schedule.
• Develops and implements strategically-aligned marketing, communications content that promotes student engagement and participation in SAS program offerings and communicates programmatic Impact.
• Coordinates the department's social media presence across various platforms, working closely with the division's Senior Account Manager.
• Performs event-day logistics and production, including coordinating vendors, monitoring schedules, troubleshooting operational issues, supporting participants, and overseeing event setup and breakdown.
• Assists with the preparation of event-related purchasing documentation, including requisitions, change orders, reimbursements, purchase orders, and supporting documentation, in coordination with the Finance and Operations team.
• Serves as a university card user for departmental transactions. Adheres to university credit card policies and procedures. Handles cash and check transactions as needed.
• Assists with managing front desk and general administrative operations to ensure smooth and efficient service by greeting visitors and answering, screening, and routing incoming telephone calls accordingly, as needed.

Minimums

Bachelor's degree and 1 year of experience ; OR 5 years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications

• Experience with event planning and execution.
• Proficiency and/or familiarity with technology platforms and various communication, design, and survey tools.

Job Category

Administrative

Advertised Salary

$40,000 - $42,000

Work Schedule

Begin time: 8:30 AM End time: 5:00 PM

Pre-Employment Requirements

Research Expanded Background Check

Other Information

• This position is funded by a contract, grant, or external partnership
• Ability to work flexible hours as needed.
• Ability to work occasional evenings, weekends and at locations outside of the University
• Travel to FIU Campus
• Ability to travel locally

How to apply

Current Employee As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in " My Applications ". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format. *This posting will close at 12:00 am of the close date. Prospective Employee If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in " My Applications ". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume. *This posting will close at 12:00 am of the close date.

Disclosures

Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act https://www.clerycenter.org/the-clery-act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station). Pay Transparency Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Notice of Non-Discrimination FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, and any other legally protected basis. For inquiries regarding nondiscrimination, contact FIU's Office of Title IX and EEO Compliance (TITLEIX) at 305.348.2785 or email [email protected]. Reasonable Accommodation Statement Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact the Office of Universal Access and Digital Compliance at 305-348-1576 or [email protected]. All requests for ADA accommodation or accessible materials for this event must be submitted to UADC at least seven (7) business days prior to the event or at the earliest possible opportunity.