Annual Giving Student Assistant

About Fiu

Florida International University https://fiu.edu/ is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Overview

The Annual Giving Department is hiring a Student Office Assistant that will provide administrative support for staff members in order to be able to fulfill the mission of raising important dollars for our student scholars The Student Assistant will be responsible for the administrative operation items as well as special projects including but not limited to:

• Answering phones, taking messages, etc
• Greeting guests/donors
• Ordering office supplies (monthly)
• Assists with paperwork, copying and filing
• Assist Finance Student Assistant with financials such as gathering and organizing and scanning receipts, preparing expense report backup documents, pay invoices, create requisitions
• Maintain organization of giveaway materials closet, giveaways and conference room area
• Support with donor cultivation, solicitation recognition and stewardship efforts- including note writing, gift sending, etc
• Support donor events, programs, educational programs and systems, including ordering food, tabling, set up duties prior to event, print out agendas and more
• Serve as liaison to vendors, both internal and external, on behalf of the department in relation to stewardship and recognition events
• Provide outreach to prospects, donors, university executives and leaders in the community on behalf of the University in relation to stewardship and recognition events
• Coordinate the stewardship & recognition messages sent as follow-up to an event on an ongoing basis

Minimums

At least 3 semesters of FIU work experience or related experience outside the University with satisfactory or higher from prior student appointment. Requires a letter of recommendation from one prior supervisor. Requires prior completion of FIU Service Excellence training or completion within first 30 days. Ability to work in a team setting. Advanced proficiency of Microsoft Office Suites. Ability to take direction and work independently as needed. Ability to maintain confidentiality when dealing with highly sensitive information. Knowledge of PC operations and specialized software programs, such as PantherSoft and Salesforce. Ability to communicate clearly and concisely, verbally, and in writing. Possess a high sense of responsibility and customer service skills. Ability to solve problems independently. Organizational and time-management skills.

Job Category

Student Assistant

Student Disclosure

• Applicants must be currently enrolled as a student at FIU with a minimum of six (6) credits as an Undergraduate student or three (3) credits as a Graduate student during the Fall and Spring semesters.
• During the Summer semesters, Students need only remain enrolled and are not required to take credit hours, but cannot have graduated.
• Upon decreasing credit hours or graduating, student employment must end.

Work Schedule

Hours will vary based on class schedule and departmental needs.

Advertised Salary

$15.00/hour to $18.00/hour

Pre-Employment Requirements

Criminal Background Check This student appointment may be subjected to a pre-employment background check.

Student Background Checks

Extended Background Check is required if the job includes any of the following responsibilities. Some may also require a Fingerprint Check: Duties: Yes or No Will the position provide unsupervised direct care, treatment, education, training, instruction, supervision, or recreation to vulnerable populations such as minors, the elderly, or those with disabilities? (Fingerprint Check required)No Will this role be in the Center for Children and Families (CCF) or the Childrens – Creative Learning Center (CCLC)? No Will this role be part of a university-sponsored summer camp or afterschool program? ( Those providing services in Camps will require DCF Clearance at a cost) No Will this role require entering any K-12 schools? ( Those providing services in K-12 Schools will require MDCPS/BCPS Clearance at a cost.) No Will this role have direct access to cash, checks, gift cards, credit cards, debit cards, or make and receive payments? No Will this role conduct IT related functions, e.g. IT Technician, Data Analyst, Application Developer, etc.? No Will this role require driving of a university-owned motor vehicle (including golf cart and other utility vehicles)? No Will this role travel with Athletics teams to events? No Will the role be in a special trust/sensitive location? No Will this role be in the Office of the Registrar, Office of Financial Aid, or One Stop? NoWill this position work within the following units that provide health and human services: College of Medicine, College of Nursing, Health Sciences, Physical Therapy, Athletic Training, School of Social Work, Occupational Therapy, Dietetics & Nutrition, Student Health, Psychology, Center for Children & Families? Office of Inspector General (OIG) Checks (Global Watch only)No Will this role perform or support research? (Mark No if this is a Graduate Assistant contract (GA, RA, TA)) No

How to apply

Prospective Employee If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in " My Applications ". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume. *This posting will close at 12:00 am of the close date.