SOBEWFF Student Assistant, Wynwood Office

About Fiu

Florida International University https://fiu.edu/ is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Overview

Fall 2026 / Spring 2027 SOBEWFF® Student Office Assistant Positions Festival Office @ Wynwood Primary Work Location Festival Office @ SGWS, 2105 N. Miami Avenue, Miami, FL 33127 Additional Worksite Festival Warehouse, 1600 NW 163rd Street, Miami, FL 33169 Pay $15.00 per hour Schedule Up to 20 hours per week; in-person Festival Availability Must be available for up to seven consecutive days surrounding Festival weekend, including February 25 – 28, 2027 General Job Summary Student Office Assistants work directly with SOBEWFF® managers and staff to support the planning, coordination, and execution of Festival-related projects. These positions require dependable in-person availability, strong attention to detail, flexibility, and the ability to work effectively in a fast-paced team environment. Minimum Qualifications

• Current Florida International University student enrolled during both the Fall 2026 and Spring 2027 semesters.
• Previous SOBEWFF® or hospitality, events, marketing, fundraising, supplier, or related industry experience is preferred.
• Self-motivated, dependable, organized, and able to manage responsibilities with limited supervision.
• Ability to build positive working relationships and remain professional in a high-pressure, team-oriented environment.
• Strong written and verbal communication, customer service, and follow-up skills.
• Proficiency with Microsoft Office, especially Excel and Word, as well as Google Drive, Outlook, Zoom, and related digital tools.
• Reliable transportation for office work, warehouse visits, meetings, and event site visits.
• Access to a laptop, smartphone, email, and reliable internet for required communications and system access.
• Ability and willingness to perform light physical work; some roles require heavier lifting and warehouse activity.
• Flexible availability throughout February, including occasional Saturdays in January and February, as operational needs increase.
• Full on-site availability during Festival week, including February 25 – 28, 2027.

Available Positions:Grand Tasting & Satellite Event Product Student Assistant Supervisor: Shayla White Employment Dates: November 16, 2026 – March 12, 2027 Position Summary Supports the Grand Tasting & Satellite Events Supplier Manager and product team with supplier coordination, product tracking, data management, warehouse verification, and on-site product operations for Grand Tasting and satellite events. Key Responsibilities

• Assist with supplier data tracking, product verification, and processing requests through SGWS systems.
• Maintain accurate spreadsheets and records using Microsoft Excel and Airtable.
• Coordinate supplier table participation and associated Grand Tasting logistics.
• Monitor deadlines and follow up with suppliers to ensure all required event forms are completed.
• Participate in product checks at the SGWS warehouse, confirming vintages, quantities, and product types against supplier requests.
• Work collaboratively with the Grand Tasting Venue Product Assistant, Satellite Event Product Assistant, and Supplier Manager.
• Provide on-site support during Festival week and help resolve supplier product issues at Grand Tasting and satellite events.

Additional Qualifications

• Comfortable performing physical work, including heavy lifting and standing for extended periods.
• Able to work in a demanding, fast-paced environment with a high degree of initiative.
• Strong organizational, multitasking, and time-management skills.
• Reliable transportation is required.

Fundraising & Best of the Best Winery Product Student Assistant Supervisor: Zach Scop Employment Dates: September 21, 2026 – March 26, 2027 Position Summary Supports the Auction Manager with Festival fundraising initiatives, auction operations, donation tracking, winery product coordination, and on-site execution at Best of the Best, Tribute Dinner, and other fundraising events. Key Responsibilities

• Assist with soliciting auction items and managing incoming donations.
• Track donation status, location, documentation, and accuracy.
• Support the online auction platform and related marketing efforts to encourage bidding.
• Collect, review, and verify product information from participating wineries.
• Check winery product at the SGWS warehouse to confirm vintages and quantities match supplier submissions.
• Assist with winery station setup, product distribution, and on-site operations during Festival week.
• Provide on-site support at Best of the Best, Tribute Dinner, and other events where fundraising activities take place.
• Assist with auction closeout, including donor and winning-bidder communication, shipping coordination, sales tracking, and fulfillment follow-up.

Additional Qualifications

• Comfortable performing physical work, including some lifting.
• Able to work in a demanding, fast-paced environment with a high degree of initiative.
• Strong organizational, multitasking, and time-management skills.
• Comfortable working with spreadsheets, online fundraising tools, and email marketing platforms,
• Reliable transportation is required.

Marketing & PR Student Assistant Supervisor: Andrea Moreno Employment Dates: September 28, 2026 – March 5, 2027 Position Summary Supports the SOBEWFF® Marketing & PR Department with media sponsor relations, campaign execution, marketing analytics, digital communications, social media support, and content gathering before and during Festival weekend. Key Responsibilities

• Assist with outreach to and communication with media sponsors.
• Support the development and coordination of media sponsor agreements, artwork trafficking, and campaign deliverables.
• Assist with creating and formatting event-specific email campaigns, including HTML-coded e-blasts when needed.
• Contribute to event-specific marketing plans and promotional strategies.
• Track campaign analytics, media impressions, advertising value, and sponsor performance.
• Research potential media sponsors and support initial outreach efforts.
• Assist with social media packages, promotional materials, and sponsor or supplier website updates.
• Support ongoing campaign reporting and optimization based on performance data.
• Participate in brief weekly update calls with the Marketing & PR team.
• Attend assigned Festival events to support audience engagement and content gathering during February 25 – 28, 2027.

Additional Qualifications

• Strong writing, proofreading, research, and organizational skills.
• Comfort working with spreadsheets, digital marketing platforms, email tools, and analytics.
• Basic HTML, social media, or content-creation experience is preferred.

Minimums

At least 3 semesters of FIU work experience or related experience outside the University with satisfactory or higher from prior student appointment. Requires a letter of recommendation from one prior supervisor. Requires prior completion of FIU Service Excellence training or completion within first 30 days. Ability to work in a team setting. Advanced proficiency of Microsoft Office Suites. Ability to take direction and work independently as needed. Ability to maintain confidentiality when dealing with highly sensitive information. Knowledge of PC operations and specialized software programs, such as PantherSoft and Salesforce. Ability to communicate clearly and concisely, verbally, and in writing. Possess a high sense of responsibility and customer service skills. Ability to solve problems independently. Organizational and time-management skills.

Desired Qualifications

No job description available

Job Category

Student Assistant

Student Disclosure

• Applicants must be currently enrolled as a student at FIU with a minimum of six (6) credits as an Undergraduate student or three (3) credits as a Graduate student during the Fall and Spring semesters.
• During the Summer semesters, Students need only remain enrolled and are not required to take credit hours, but cannot have graduated.
• Upon decreasing credit hours or graduating, student employment must end.

Work Schedule

Hours will vary based on class schedule and departmental needs.

Advertised Salary

$15/hour to $25/hour

Pre-Employment Requirements

Criminal Background Check This student appointment may be subjected to a pre-employment background check.

Student Background Checks

Extended Background Check is required if the job includes any of the following responsibilities. Some may also require a Fingerprint Check: Duties: Yes or No Will the position provide unsupervised direct care, treatment, education, training, instruction, supervision, or recreation to vulnerable populations such as minors, the elderly, or those with disabilities? (Fingerprint Check required) Will this role be in the Center for Children and Families (CCF) or the Childrens’ Creative Learning Center (CCLC)? Will this role be part of a university-sponsored summer camp or afterschool program? ( Those providing services in Camps will require DCF Clearance at a cost) Will this role require entering any K-12 schools? ( Those providing services in K-12 Schools will require MDCPS/BCPS Clearance at a cost.) Will this role have direct access to cash, checks, gift cards, credit cards, debit cards, or make and receive payments? Will this role conduct IT related functions, e.g. IT Technician, Data Analyst, Application Developer, etc.? Will this role require driving of a university-owned motor vehicle (including golf cart and other utility vehicles)? Will this role travel with Athletics teams to events? Will the role be in a special trust/sensitive location? Will this role be in the Office of the Registrar, Office of Financial Aid, or One Stop? Will this position work within the following units that provide health and human services: College of Medicine, College of Nursing, Health Sciences, Physical Therapy, Athletic Training, School of Social Work, Occupational Therapy, Dietetics & Nutrition, Student Health, Psychology, Center for Children & Families? Office of Inspector General (OIG) Checks (Global Watch only) Will this role perform or support research? (Mark No if this is a Graduate Assistant contract (GA, RA, TA))

Other Information

No job description available

Working Condition(S)

No job description available

How to apply

Prospective Employee If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in " My Applications ". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume. *This posting will close at 12:00 am of the close date. Current Employee As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in " My Applications ". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format. *This posting will close at 12:00 am of the close date.

Disclosures

Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act https://www.clerycenter.org/the-clery-act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/. To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station). Pay Transparency Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Notice of Non-Discrimination FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [email protected]. Reasonable Accommodation Statement Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [email protected]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.