City of Coral Gables
Administrative Assistant to the Mayor
City Commission
You apply on the employer’s site.
Duties
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Provides administrative and clerical support to the Mayor. Serves as Liaison for the Mayor. Provides administrative support to the Mayor’s Citizens Advisory Council and the Waterfront Communities HOA Board. Handles calls from the public; provides information and assistance; resolves problems; refers public concerns from the Mayor to Administration. Stays apprised of Commission Agenda items and required follow-up action. Stays apprised of activities occurring throughout the City. Prepares purchase requisitions for the Mayor. Handles special projects; conducts research; compiles and analyzes data; studies problems and develop solutions. Schedules and makes arrangements for Mayor’s attendance at meetings, conferences and special events. Maintain records and files. Handles Mayor’s mail, e-mail, phone calls and calendar. Provides information as needed. Performs other related tasks as required.
Minimums
High School diploma or equivalent. Associate’s Degree preferred. Administrative or executive secretarial experience preferred; minimum of five (5) years clerical experience required. Experience working for a municipality preferred.
Admin / Business / Executive Support / Mid