Judicial Assistant - County Court

Duties

• Prepares and manages the judge’s court and professional calendar to coordinate and schedule motions, hearings, conferences and trials at the request of the judge.
• Interacts with attorneys, litigants and family members to resolve problems such as scheduling conflicts or other case-related issues.
• Prepares and distributes orders as directed by the judge; and assists judge in preparing a calendar for several months in advance.
• Reviews case files for accuracy, format compliance and completeness prior to submitting files to the judge; ensures presence of all required files; maintains trial dockets, continuances and trial orders.
• Screens telephone calls and visitors to the judge’s office; provides information, resolves issues, directs callers/visitors to proper personnel or agency, and/or takes messages.
• Performs routine clerical tasks such as reviewing, distributing and responding to incoming mail, performing data entry, ordering office supplies, maintaining files/records, faxing and photocopying.
• Composes and/or edits correspondence, memoranda, directives, notices, orders, reports, e-mails, and other documents observing strict confidentiality; organizes papers for filing; and prepares compensation and travel vouchers.
• Prepares yearly financial disclosures forms; and makes travel arrangements.
• Interacts with judges, clerks of courts, litigants, attorneys, law enforcement personnel, court specialists, social services, witnesses and the general public to exchange information or to facilitate task completion.
• Performs research on defendants utilizing databases from the Clerk’s Office and the jail system; and may conduct limited case law research using an electronic database such as LexisNexis.
• Performs related work as required.

Minimums

• High School Diploma or GED.
• One (1) year of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field.
• Three (3) years of responsible experience as a legal secretary or paralegal.

Knowledge, Skills and Abilities (KSAs):

• Excellent interpersonal, typing, legal secretary and administrative skills.
• Working knowledge of trial court rules in civil, traffic, and criminal procedures.
• Ability to operate standard office equipment including personal computers and word processing and data entry applications for case management.
• Excellent computer software knowledge in Microsoft Office 365, to include, but not limited to Outlook and Zoom; Criminal Justice Information System (CJIS), Odyssey, E-Filing, and Mocha.
• Thorough knowledge of business English, spelling and punctuation.
• Ability to communicate clearly and concisely, orally and in writing.
• Ability to be a self-starter, independent, work with minimal supervision, recognize and establish work priorities.
• Ability to handle sensitive matters with integrity and confidentiality.
• Ability to handle individuals who are under stress with courtesy, tact and patience.
• Ability to organize and coordinate schedules of various individuals and/or groups on the court calendar.
• Bilingual in English/Spanish preferred.

How to apply

Working Conditions:

• Moderate noise; business office setting.

Physical Demands:

• Work involves a significant amount of standing, walking, sitting, talking, listening, and reaching with hands and arms; must be able to transfer up to 10 pounds.