Buyer II

Duties

• Processes purchase requisitions, validate funding and issues Purchase Orders.
• Utilizes procurement process in compliance with State, County and City procurement regulations.
• Develops and researches specifications, reviews specifications for clarity, accuracy, and necessary related information.
• Develops and processes competitive solicitation, quotations, and compliance checklists.
• Solicits, receives, and analyzes competitive solicitations and quotations.
• Develops council recommendation letters for award
• Monitors vendor performance and assists the departments in contract management and agreement development.
• Conducts solicitation openings, pre-solicitation meetings, and other meetings in accordance with the Sunshine law.
• Act as chairperson for selection committees and assist department in contract negotiations.
• Researches a variety of sources, documents, etc. to ensure adequacy of specification in terms of clarity, precision, and related criteria.
• Meets and confers with department representatives to prepare for solicitation documents, solicitation analysis, evaluation, and award.
• Effectively monitors, updates, and maintains multiple assigned annual contracts for various services and commodities.
• Researches and obtains government contracts and piggyback contracts.
• Review and research of sole source procurement submittals from Departments to validate accuracy.
• Advises City Departments and vendor community on procurement policies and procedures.
• Assists assigned departments with procurement activities.
• Seeks new methods and practices to improve operational efficiency and effectiveness.
• Keeps abreast of changes in policies, regulations, and directives to determine the effect on overall operations.
• Develop plans for accomplishment of assigned functions to meet priorities, deadlines and implementation of goals established.
• Reviews small dollar procurements and solicitation database to develop new supply sources and term contracts.
• Participate in cross training programs to enhance the individual's skills and proficiency, including construction and CCNA

Minimums

Knowledge of:

• Business methods, markets, and procurement practices.
• Laws relating to public procurement.

• Consultant’s Competitive Negotiations Act (CCNA) and Federal Emergency Management Agency (FEMA) regulations.
• Various grades and qualities of a variety of materials, supplies and equipment.
• Conducting CCNA and other procurement methods.
• Annual budget and budget allocations.
• Standard office procedures, practices and equipment.

Skilled in:

• Developing and conducting solicitations and quotations to ensure competitive and compliant procurement processes.
• Conducting solicitation openings, pre-solicitation meetings, and other procurement meetings in accordance with Sunshine Law requirements.
• Assisting in contract negotiations.
• Writing clear and concise communication.
• Proficient in using Microsoft Word, Excel, PowerPoint, and Outlook.
• Learn and effectively utilize the City financial Enterprise Resource Planning (ERP) System and eSourcing Portal (IonWave).

Ability to:

• Research and analyze various sources to ensure clear and adequate specifications for procurement purposes.
• Deliver training and develop solutions for contractual and procurement challenges, improving operational efficiency and effectiveness.
• Establish and maintain effective working relationships with City officials, vendors and the general public.
• Follow oral and written instructions.
• Organize and handle multiple tasks and prioritize workload and learn City procurement software systems (Oracle and IonWave); Express ideas clearly and concisely both orally and in written.
• Exercise discretion and judgment in performing the procurement function.
• Use Microsoft Word, Excel, Adobe & Outlook

How to apply

• Bachelor's degree from an accredited college or university with a degree in business administration, contract management, procurement or related field required.
• Three (3) years of experience in procurement of materials, equipment, and supplies for a government entity.

PREFERRED QUALIFICATIONS:

• Universal Public Procurement Certification Council (UPPCC)- Certified Professional Public Buyer (CPPB) certification or equivalent professional certification.
• National Institute of Governmental Purchasing (NIGP)– Certified Procurement Professional (CPP).
• Other certifications from an accredited organizations may be considered.

Additional experience is accepted as a minimum requirement in lieu of the postsecondary degree on the following basis: additional four (4) years in lieu of the bachelor’s degree, and additional two (2) years in lieu of an associate degree. POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS: Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:

• Criminal Background Check
• Employment Verification
• Certification/License Verification

SPECIAL REQUIREMENTS

• Possession of valid State of Florida Class “E” driver’s license.